The website stewartcountysports.com (the “Site”) is created, hosted, and managed by VP Tech on behalf of the Stewart County Athletic Association (“AASC,” “we,” “us,” or “our”) for its youth soccer and Jr. Pro programs. AASC is a community nonprofit organization that provides youth athletic programs in Stewart County, Tennessee. The Site may be expanded in the future to include additional AASC programs.

This Privacy Policy explains how information is collected, used, and protected when you use the Site or interact with the soccer, Jr. Pro, or related programs supported by the Site.

1. Information We Collect

We may collect the following:

• Registration and participation information: Parent/guardian name, email, phone number, and address; child’s name, age, date of birth, grade, or team information; emergency contacts; and other details needed to administer programs.
• Volunteer, coach, and referee information: Contact details, availability, experience, and information required for background checks.
• Payment information: Registration or other fees are processed by third-party payment processors. Full payment card details are not stored on our servers.
• Communications: Information you provide via email (including soccer@stewartcountysports.com or erica@stewartcountysports.com), contact forms, Facebook, GroupMe, or other channels.
• Account information: Login credentials and related data if you create or are assigned a user account (for coaches, referees, administrators, or other authorized users).
• Technical information: IP address, browser type, device information, pages visited, and similar data collected automatically.
• Cookies: Essential cookies may be used for login sessions, preferences, and basic Site functionality.

We collect information about children only from their parents or legal guardians as part of program registration and participation.

2. How We Use Information

Information is used to:

• Administer registrations, teams, schedules, and programs
• Communicate with parents, coaches, volunteers, and participants
• Process payments
• Conduct volunteer and coach background checks for child safety
• Operate features such as the live scoreboard, game results, and schedules
• Manage user accounts and Site functionality
• Respond to inquiries and improve the Site and programs
• Comply with legal obligations and protect participant safety

3. How We Share Information

We do not sell personal information. Information may be shared only:

• With coaches, referees, and volunteers as needed to run programs (limited to necessary information)
• With service providers who assist us (payment processors, email services, background-check providers, website hosting)
• With parent groups or platforms (such as GroupMe or Facebook) when you choose to participate
• When required by law or to protect the safety of children or the organization
• With VP Tech solely for the purpose of operating and maintaining the Site on AASC’s behalf

4. Children’s Privacy

Programs serve youth, including children under 13. Information about children is collected only from parents or legal guardians. Parents may request to review, update, or delete their child’s information by contacting us.

5. Cookies and Tracking

The Site uses essential cookies for functionality such as user logins and preferences. You can control cookies through your browser settings. Disabling them may limit certain features.

6. Data Security and Retention

Reasonable measures are used to protect information. No system is completely secure. Information is retained only as long as needed for program operations, safety, legal compliance, or legitimate organizational purposes.

7. Your Choices

You may request access to, correction of, or deletion of personal information about you or your child by emailing soccer@stewartcountysports.com or erica@stewartcountysports.com. Some information may need to be retained for program, safety, or legal reasons.

8. Third-Party Services

The Site may link to or integrate with third-party services (Facebook, GroupMe, payment processors, background-check providers, etc.). Those services have their own privacy policies.

9. Changes to This Policy

We may update this Policy from time to time. The date at the top will be revised when changes are made. Continued use of the Site after updates constitutes acceptance of the revised Policy.

10. Contact Us

Stewart County Athletic Association (soccer and Jr. Pro programs)
Site managed by VP Tech
Email: soccer@stewartcountysports.com
Alternative: erica@stewartcountysports.com
Website: https://stewartcountysports.com